Admission Management
- Manually managing the admission procedure is an over whelming task for the school’s administrators. The process is cumbersome and prone to human error.
- It helps simplify and streamline the complex and time – consuming admission process.
- This module will digitize the entire process, allow for easy form submission of information and documents, and facilitate tracking of admission enquiries.
Features of Online Admission Management
Benefits of Admission Management System
Admission Query Management
Features of Online Admission Management
a) Streamlined Admission Process:
- Book and schedule entrance tests through the system.
- Collect/verify documents online.
- Issue acceptance/rejection letters to candidates.
- Collect admission fee and issue receipts with a single click of a button.
- Automatically allocate batches and subjects to students.
- Customize the admission form according to the institution’s needs.
- Import student contact details to send e-mails/SMS alerts.
- Send timely updates to parents or students regarding the admission test date, results, admission status and other relevant information.
b) Centralised Data Management
- Store academic records of all students and alumni.
- Save essential documents for each student in a PDF format.
- Store employee documents and other details in one place.
- Generate custom reports which can include profile information for students while limiting access to specific users.
- Save specific additional information of students and employees.
c) Manage Admission Enquiries
- Parents or students can enquire about the course before filling out a detailed registration form.
- Admin get an eagle eye view on open and closed inquiries for the year, which helps them in improving their admissions rate.
- Users can access the admin dashboard to track the sources of leads. They get insightful information to help plan future marketing campaigns for prospective parents/students.
d) Streamline Applicant Registration
- With this feature, students no longer need to wait in lines to collect and submit forms.
- They can fill the admission form online and submit the relevant digital copy of documents in one go.
- This feature not only reduces the chances of error while filling out the form, but also eliminates unnecessary paperwork.
Benefits of Admission Management System
This module
- Provides a complete overview on all activities around admission, which helps in better decision making.
- Prevents data loss and mismanagement of documents due to human error.
- Minimizes geographical barriers, as applicants can submit forms from anywhere at anytime.
Admission Query Management
- Parents/students can enquire about a course before filling out a detailed registration form.
- All queries are linked to the academic year (so school authorities can get a complete view of the admission flow for the year). Admin can check, open and close queries for a particular academic year.
It is also possible to:
- Create or assign queries (e.g. to counsellors) and manage different stages of the query.
- Customize the fields of the ‘Inquiry Form’ according to the requirements of your institution. Inquiry forms can be linked to the institution’s website as well.
- Receive notifications for every new application or as a daily digest.
- Filter the New, Qualified, Processed and Rejected queries based on various parameters like date, course, academic year, eligibility criteria etc.
- Create quantitative reports (for e.g., course – wise, source – wise and counsellor – wise).